Camelot Woods

Homeowners Association, meeting notes

05/19/03

This regularly scheduled board meeting took place at 74 Camelot Ridge Dr. Brandon, Fl 33511 on May 5, 2003 with all board members present.  Chris Rodems, board president, presided over the meeting. All members in attendance are listed on back page.

1.      Notes from previous meeting officially adopted. Reviewed assignments.

a.       Front entry maintenance – Unresolved. Phone calls were not returned and Rui has resolved to send written request for information.

b.      501c3 potentials were explored by Jim Simmons and discovered that we are eligible for 501c4.  The paper work has been turned over to Doreen for completion.

c.       Marshall update: According to current records, bank is moving forward with foreclosure. Rui had the paper work processed and we have filed a Lien for dues in arrears and legal fees.

d.      D&O insurance (RCR) – Up to $1 Million coverage is $882 per year. Chris will solicit additional quotes, but if none are lower, the board has agreed to acquire insurance at this rate.

e.       Neighborhood Association registration was completed by Dan.

f.        Newsletter and Website are still in the beginning stages.  Dan agrees to add more data and forms to website and Chris will continue developing newsletter.

g.       Adopt a Pond program is still in the initial stages. Janet is collecting participants. We are still looking at possibilities for common access to the area.  Chris and Dan agreed to investigate possibilities.

2.      Contract renewal.

a.       Wise – we will continue on with the shortest term possible, preferably month to month. Unanimous vote motioned by Rodems.

b.      BRA – Terminate services – Motioned by Rodems, vote unanimous.

c.       Cornerstone – Spivey is collecting bids.

3.      Treasurer Report.

a.       Doreen broke down expenditures for the past year. $16,400 spent. Attached spreadsheet details.

b.      Projected for 2003 is considerably less.

c.       Odd expenses that require further scrutiny are, $2000 for vinyl fence removal. Chris will research what that cost relates to. Where is the water meter and what are we paying to water? Rui will check into this.

d.      Chris motioned to assemble a list of questionable payments and consider recourse at next meeting. Unanimous acceptance.

5/19/03 continued.

4.      Delinquencies on HOA dues.

a.       4 currently past due.

b.      3 of those for probably mistakes.

c.       Procedures of resolving: Letters will be drafted up by Chris and mailed out. We will review for continued delinquencies at next meeting.

5.      ARC declared violations.

a.       The results of the “ARC WALK” have need turned over to the board. A second meeting has been scheduled for June 4, 2003 at 7:00 p.m. at the Santos residence to resolve action for each alleged violation.

b.      Chris motioned that we, and the ARC need to establish a strong set of criteria to be published for the community.

6. Signed checks and paid bills. Chris motioned that they be allowed to address standard payments without waiting for board meetings. All agreed.

Meeting adjourned at 10:15 p.m.

- Dan Rodgers

Attendance, 5/19/2003 HOA meeting

Camelot Woods